5 In Creative Biz & Blog Tips/ Productivity & Time Management

Why Your Blog or Website Needs An Editorial Calendar

Most all professional blogs & websites, along with print magazines and newspapers, have an entire Editorial Department managing the Editorial Calendar for each section of the blog/website, magazine or newspaper. If someone in the Editorial Department happened to forget to publish an article at any of these news/media content sources, it would be chaos. The same goes for your blog/website or any site that wants to be taken seriously. Okay, maybe chaos is going a little overboard if you’re just starting your blog or if your site isn’t a major, professional hub for your niche. But that doesn’t mean you can’t hold your blog or website to the same impeccable standards as the “big boys”.

Keep track of scheduled posts with your Editorial Calendar

Keep track of your posts with an Editorial Calendar

One of the most important things that any Content Creator must remember, is to always have fresh content churning out at a consistent rate. This rate could be 5 times a day for some and 5 days a week for others. A great way to make sure that you always have content ready to go, especially in an emergency (you can’t get out of bed, your kid can’t get out of bed, you’re out-of-town, etc), is to have 8-10 posts completed and scheduled to go out ahead of time. The best way to keep track of which posts you’ve scheduled and for when, is by using an Editorial Calendar.

Here’s a Handy-Dandy Editorial Calendar on WordPress

Screenshot Editorial Calendar Plugin

Screenshot Editorial Calendar Plugin

Like most ProBloggers, I run my website off the WordPress platform which makes up 20% of the entire planet’s content (it’s also the most popular platform for self-hosted websites, for its navigability and its seemingly endless Plugin options). Assuming that you too are using WordPress….follow these directions to install an editorial calendar onto your site’s dashboard:


  1. Hover your mouse over the Plugins icon on your WP Dashboard. Click on Add New, then type WordPress Editorial Calendar into the search box in the upper left-hand corner….it’s FREE! 
  2. Click the Install button then hover your mouse over the Posts icon, where you should now see, below the tags icon at the bottom of the list, the word calendar
  3. When you open your new editorial calendar, you’ll be pleasantly surprised to see that all of your earlier posts are already listed on the days that they were published! Also, any drafts you have saved will be listed on the editorial calendar, on day that you most recently saved it.

Screenshot WordPress Plugin – Editorial Calendar

You Can Also Organize Your Ideas With Your Editorial Calendar

Having an editorial calendar is a lifesaver and this one is very user-friendly. Looking ahead on your calendar, try to add some post ideas that you’ve had floating around in your head or maybe you’ve created a list of ideas in a notebook? If only you could find that notebook….the bottom of your purse….underneath your car seat?! Just add them to your calendar NOW and never again have to wonder where you left your thoughts!

If your goal is to publish 2-3 posts a day, enter 2-3 ideas or drafts on every day of the calendar that you can fill up. Once you’ve finished your post and it’s ready for publication, find it in your Editorial Calendar and based on whatever your posting schedule is, you can easily click & drag it from the day you came up with the idea, to the day you plan to publish it.

*Quick tip from Jessica: Open a New Post and start jotting down whatever ideas you have for a Post Title, add any notes you have in the body of the post, even upload some image ideas! This way your notes are already inside a post template and you can just go from there.

Did I Mention There Was an App For This?

Access your Editorial Calendar from your Smartphone

Access your Editorial Calendar from your Smartphone

WordPress also has a free mobile app that you can download from Google Play or the iTunes store, where you can easily pull up your editorial calendar to make any last-minute revisions or to re-schedule a post. You can preview, delete, edit, quick edit and schedule the exact future date & time you’d like a post published, all from within your new lifesaver….on your desktop or Smartphone.

Last but definitely not least! If you invite people to submit Guest Posts and regularly publish them on your blog or website, then you know how important it is to keep track of when these posts go out. Since you’re mainly in charge of promoting Guest Posts on your social media platforms, in exchange for the article itself, keeping notes of how often you’re doing so is really smart. You’ll find that having all of your Guest Post information in one place is incredibly helpful!

Jessica @alegriasmuse

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  • Reply
    Michelle Wallace
    August 30, 2015 at 5:50 am

    This is the best thing I’ve read all week. I knew this existed, but I couldn’t find it! Thank you!

    • Reply
      Jessica Adams
      August 30, 2015 at 8:52 pm

      Ahh, you just made my day!! Seriously, when you read something like this in response to something that you have written….you know you’ve found your calling. Thanks Michelle, I’m really looking forward to blogging together!

  • Reply
    Jamie @ Medium Sized Family
    September 1, 2015 at 9:18 pm

    Awesome. You are going to get me all organized and stuff one way or another! I love this! I already feel less scattered. 🙂

    • Reply
      Jessica Adams
      September 1, 2015 at 9:21 pm

      Thank you sweet Jamie! It’s so nice to hear from you, how goes your blogging and all the kids starting school? I’ve really been enjoying my wee one in Kindergarten…it’s so quiet during the day! If I remember correctly, your youngest just started Kinder too? How is the daytime silence effecting your blogging, if at all? 🙂

      • Reply
        Jamie @ Medium Sized Family
        September 1, 2015 at 9:25 pm

        Wow, you have a good memory! I have 4 kids in school now, which leaves the little guy at home with me. But he still takes a good nap, so that really helps me get a lot done! I feel like I’m just starting to get my footing and working out the details. Your posts on Twitter have really taught me a lot.

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